Enter Transactions

All manual entry of transactions is done through this one function. Transactions may come into the General Ledger from other systems. These are accepted as batches which must be balanced and listed before posting. They can also be edited before posting. The general procedure to enter transactions to the General Ledger is:

  1. Set up a batch.
    Set up a batch, as part of initial entry. A batch is associated with a period. All the transactions in a batch are posted to that period no matter what their individual effective dates. Several batches can be active at any time.
  2. Enter the transactions.
    A batch can be entered in parts if necessary. i.e. when transactions have different effective dates.
  3. Review the batch.
    Review the batch either by printing a Batch Register or through Review Transactions.
  4. Make corrections.
    Make corrections, either with added entries, changes to existing entries, or deletions.
  5. Print the balanced Batch Register.
  6. Post the batch.
    Posting can only occur after a balanced Batch Register is printed.